Request for Payment
A request for payment form is used when you wish to purchase WEEF funded
items yourself and be reimbursed for them afterwards. Please follow these
steps when using this method:
- Gather all original receipts relating to the WEEF-approved purchases.
If you purchased something online, please include an invoice as evidence
of the sale, and we suggest you include a copy of your credit-card or
bank account statement. (If you submit a personal
financial statement, we strongly suggest you black
out any other personal info including account numbers and non-WEEF related
purchases. We only need to see your name, address and the purchase in
question.)
- Tally all related receipts in a spreadsheet, and attach the receipts
to the sheet.
- Please attach a note to the form indicating which year and term you
were allocated funding for the items.
- Complete a Request for Payment form. The forms can be
obtained from Central
Stores (part number
00-89-2165), or perhaps from your department
secretary. The WEEF office does have a small supply of forms for individual
cases. See this example for
how to fill it out. (Note: If an individual made the purchases in question,
complete the form with their name, student ID, address, etc.)
- Make photocopies of each and every receipt, form and spreadsheet for
your own records! This is very important!
- Submit the papers in an envelope to the WEEF office or leave it in
the WEEF mailbox in the EngSoc Office. WEEF will check the form and then
submit it to UW Finance.
- You should receive a cheque from UW Finance within 1-4 weeks.
